7 Important Qualities to Look Out For In an Event Planner before Hiring

Only great event planners produce great events. What type of event are you planning? Is it a corporate or a social event? Large and elaborate or just a small and intimate event? Having a great event planner will go a long way to help you have an event that will linger in the minds of your guests.

So far you know what type of event you want to produce, an event planner has everything it takes to create the perfect mood and atmosphere you need for a great event. He can help you decide the theme, venue, entertainment, and many more to relieve you of the stress of having to do it all on your own.

Because event planners are experienced and have the right resources to organize your event, they will be saving you lots of stress, time, and even costs down the line. Hiring a professional planner may look like an extra cost to your budget at first. But along the line, you will discover that they would ultimately save you some money.

In this post, we will be showing you some important qualities a good event planner should have. So, if you are thinking of hiring an event planner to help plan your event, these are the qualities you should look out for. 

Top Qualities of a Good Event Planner

#1: Experience

Yes, experience matters! Before hiring an event planner, be sure they have already carried out similar projects. That will give you the confidence that your own project is in the right hands. So ask your prospective event planner to provide you contacts of people they have done a similar job for in the past. Contact them and hear what they have to say about the service they received from your event guy.

Don’t just take their words for it. Spare some hours to do the background check yourself. Do your homework before hiring!

#2: Social intelligence

A good event planner will be working with a variety of people. This could include corporate managers, traders, elected representatives, sponsors, colleagues, volunteers, etc. So, if you are going to be hiring an event planner, check to see that they have what it takes to successfully collaborate with such a large group of people. Look out for the ability to confidently negotiate but respectfully, skillfully resolve conflicts, and have a sense of humor that brings people around them.

One good way to detect this quality is to check their interaction with their employees, colleagues, or crew members.

#3: Multitasking ability

Think of having a super-hero on ground balancing busy schedules and organizing different aspects of your event. Yes, that is what your event planner should look like. He should be able to efficiently multitask to ensure all aspects of your event flow smoothly together. If your event planner doesn’t have this ability, it is as good as you organizing the event yourself because the whole stress is still going to be on you.

#4: Organization skills

This is the main quality at the root of this profession’s name, so you just can’t decide to neglect it when hiring. A good event planner is a good organizer so he must also be organized himself. This still boils down to being able to multitask. Your event planner should have the ability to stay organized despite handling many things together and at the same time.

Therefore, he should be someone that has a plan and works with it. The best organizer will have flawless procedures, detailed checklists, and a handful of tech tools to help him stay organized. How do you know if your event planner has this? Ask him what his plans for executing your projects are. This will give you good insight into his kind of personality.

#5: Listening skills

Whether your demand is realistic or not, your event planner should give you a listening hear first. That quality is crucial. A good event planner listens to his or her clients, identify their needs, and discusses how to meet their expectations. If your planner keeps pouring down words without giving you chance to express your thoughts, he may not be the right man for you. How will he understand what you want if he can’t listen to you?

#6: Flexibility

A good event planner is not bounded by regular office hours. His days are generally dictated by the demands of the event. Some of them don’t even have an office at all. They are always on the move to make things happen. An event planner may have to travel often and work from unusual places like a trains station, hotel. Temporary office, etc.

So if your event planner is not the flexible type, he may find it difficult to organize the kind of event you have always dream about.

#7: Informed

Organizing an event can be very stressful. And that is one of the primary reasons you want to hire an event planner – to take off some stress. Your event planner should be a highly informed and resourceful one. He or she should be able to give you the right information as to what the ideal location for such an event should be. He should know what professionals to get on board. What the prices of each service are, and many more.

Get to Meet with Right Event Planners on Arrange Today

For a while now, we have been committed to helping people take off the stress of sourcing for professionals. If you are looking for a good event planner for your event, we can be of great help. We will connect you with the best event planners in your area without stress. With our reliable and trusted standards for selecting professionals for our customers, you can be sure only the best hands will be recommended to you.

It is super easy. With just a few clicks, you can “arrange” with your dream event planner and start discussing how to make your event a reality.